FAQs | Access and Benefit-Sharing Clearing-House
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× Please note that the translation of the ABS Clearing-House is in progress.

ABSCH Knowledge base

Frequently asked questions (57)

How do I share search results and published records with others?

The  “Share” feature of the Search page allows users to share search results or a single record with others. There are three ways to share clearing-house records: by URL, by email or by embedding record(s) into another webpage. 

The Share button can be found in two distinct locations:

  1. At the top-right of the main Search page: clicking on the Share button at this location allows you to share the entire search results. All global filters and sub-filters you select will be represented in the URL, email, or embed that you share.
  2. At the top-right of a published record: clicking on the Share button at this location allows you to share this particular record. 

HOW TO SHARE:

Once you click on the Share button, you will be presented with a pop-up box containing three share options: “Link”, “Embed” and “Email”:

  • In the “Link” option, click on the Generate link button. A link will be displayed in the same pop-up box. Click on the Copy button and paste the link where you wish to share the content. 

 

  • In the “Email” option, type the e-mail address(es) of the recipient(s) you wish to receive the record or search results. Click Send. The link will be automatically generated and included in the e-mail message. TIP: Use commas or semi-colons to separate multiple email addresses.

 

  • In the “Embed” option, type the domain where you intend to embed the page and click on Generate code. A script will be generated and displayed in the same pop-up box. Click on the Copy button and paste the script where you wish to embed the content. 

 

Accessing GR in a country that is not Party to the Protocol? What are my obligations?

Regardless of whether a country is a Party to the Nagoya Protocol, users of genetic resources must comply with the access and benefit-sharing (ABS) requirements of the country providing the genetic resource.  Although a country may not yet be Party to the Nagoya Protocol, they may have relevant ABS measures in place in accordance with Article 15 of the Convention on Biological Diversity.  As a researcher you are encouraged to contact the ABS National Focal Point in that country to find more information on whether the activity falls within the scope of their ABS measure and to understand the requirements that would apply to the specific case.  The contact details of the National Focal Point as well as information on each country’s ABS legislation are available in the country profile page on the ABS Clearing-House: https://absch.cbd.int/countries/.

In addition, researchers in academic institutions that are based in countries that are party to the Nagoya Protocol should make sure that their activities comply with local ABS legislation. The host country may, for instance, have measures in place to ensure that users of genetic resources within its jurisdiction comply with the ABS requirements of countries providing the genetic resources.  In this regard, researchers are also encouraged to contact their national focal point for more information. You can find all relevant information in the country profile: https://absch.cbd.int/countries/

How do I edit an already published record?

You can edit a record that you have published from the Submit page or the Search page.

From the Submit page:

  1. Sign in to the Submit page.
  2. On the Dashboard:
  • Click on the number in the “Published” column of the respective record type. This will open the page with the summary of all the records for that record type.

        OR

  • Click on the ‘list icon’ icon next to a record type. This will open the page with the summary of all the records for that record type. 

        OR

  •  Click on the record type to access the page with the summary of all the records for that record type. 

      3. Find your published record and click on the ‘edit’ icon.

      4. In the “Submission form”, fill in the fields and complete the submission process.


From the Search page:

  1. Find your record and click on it to open it.
  2. Click on the Edit button on the top right corner.
  3. In the “Submission form”, edit the required fields and complete the submission process.

Note: in order to see the Edit button in Search, you need to be signed in to the BCH with your registered user account. 


Important Remarks: 

An edited record goes through the same validation process as a newly created record. National Records are validated and published by the BCH National Focal Point in the BCH and ABS Publishing Authority in the ABSCH. Reference Records are verified for the accuracy and completeness and then published by the Secretariat. Once the record has been validated and published, the submitting user will receive an automatic e-mail notification that the record has been published. In some cases, the user may receive a request for more changes prior to validation.

Должны ли Стороны иметь национальный механизм посредничества для регулирования ДГРСИВ в соответствии с Протоколом?

Разработка национального механизма посредничества для регулирования ДГРСИВ не является требованием Протокола. Вместе с тем, если страна примет решение о создании национального механизма посредничества для регулирования ДГРСИВ, просьба иметь ввиду следующее:

  • Механизм посредничества для регулирования ДГРСИВ призван обеспечивать функциональную совместимость с другими базами данных и системами, и в частности с базами данных Сторон, а также с базами данных других документов и организаций.
  • Интерфейс программных приложений (ИПП) является главным механизмом, обеспечивающим функциональную совместимость и  гладкую интеграцию данных и функций, доступных в Механизме посредничества для регулирования ДГРСИВ, в другие системы, с тем чтобы наилучшим образом учитывать потребности, процессы и технологии других систем.
  • ИПП может использоваться во избежание дублирования представления информации в Механизм посредничества для регулирования ДГРСИВ и одновременно для создания национальных или региональных информационных систем, которые полностью совместимы и согласуются с Механизмом посредничества для регулирования ДГРСИВ и обязательствами по Протоколу.
What if the provider country of genetic resources is not Party to the Nagoya Protocol and the invention is developed in a user country that is Party to the Protocol?

Users of genetic resources need to make sure that their activities comply with national ABS legislation. Many countries, for instance, have measures in place to ensure that users of genetic resources within its jurisdiction comply with the ABS requirements of countries providing the genetic resources.  In this regard, you may wish to contact your ABS National Focal Point for more information. You can find all relevant information and contact in the country profile of the ABS Clearing-House : https://absch.cbd.int/countries/

For the ABS permit, should I apply to the provider country or the country where the genetic resources are being utilized?

In principle an ABS permit is granted by the country where the genetic resources are accessed as evidence that the ABS requirements of the provider country have been met, however it is preferable to refer to the specific requirements of the provider country and the country where the genetic resources are being utilized to determine what are the procedures to follow in a particular case

To get more information on how to obtain a certificate for access to a genetic resource from the provider country, we encourage you to contact their ABS National Focal Point.  You can find the contact details of the ABS National Focal Point as well as information on the ABS legislation in the country profile: https://absch.cbd.int/countries/.

Where and how can I compare information submitted by countries through their interim national reports?

The national report analyzer is a tool that allows you to select specific sections or questions of the report and to display the results by country/region. Users can target the analysis based on sections of the report by using the filter options. 

In addition, an analysis of the interim national reports submitted by Parties was done by the Secretariat and is available for your reference at: https://www.cbd.int/doc/c/767b/a3b0/e4934613a1a3fd1116b1c89a/sbi-02-inf-03-en.pdf.  

Please note, however, that since the publication of the report, several other countries have submitted information. 

Is there a fee to become a Party to the Nagoya Protocol?

Parties to the Convention and the Protocols are required to pay annual assessed contributions, which are based on the UN scale of assessment.  The contribution is not a fixed amount, it depends on the country's scale of assessment, date it becomes party and the budget amount. The budget is approved at every COP.

In accordance with Article 26 of the Nagoya Protocol, the financial rules of the Convention apply, as appropriate, to the Protocol. Under the financial rules of the Convention, every Party to the Convention is required to make an annual contribution to cover the costs of the administration of the Convention, including the functions of the Secretariat. The scale for assessing the levels of contributions that each Party is to pay is based on the United Nations scale of assessment for the apportionment of the expenses of the Organization. Contributions by developing country Parties, in particular the least developed ones, are relatively small and usually nominal. In fact, as far as the least developed country Parties are concerned, they are not, as a rule, required to pay more than 0.01 per cent of the total budget approved for any budget year.

 It should be noted that, according to Article 28 of the Protocol, the Secretariat of the Convention serves also as the Secretariat to the Protocol. The costs of the Secretariat services for the Protocol, to the extent that they are distinct from those to the Convention, shall be met by the Parties to the Protocol.

What are the benefits of becoming a Party to the Protocol?

Becoming a Party to the Protocol presents a number of benefits, such as the following:

  • Influence on the implementation of the Protocol and shaping of its further development through participation in the decision-making processes of the Conference of the Parties serving as the meeting of the Parties to the Protocol;
  • For developing country Parties and Parties with economies in transition, eligibility for financial support from the Global Environment Facility (the financial mechanism for the Protocol) for capacity-building, as well as other support for implementation of the Protocol and participation in its processes; (see Decision COP VII/20)
  • Enhanced visibility and credibility of national systems for ABS within the global community;
  • Contribution to harmonized rules, procedures and practices;
  • Facilitation of mechanisms and opportunities for governments to collaborate with other governments, the private sector and civil society;
  • Improved access to relevant technologies and data, and benefiting from a regular exchange of information and expertise; and
  • Demonstration of commitment to access and benefit-sharing, conservation and sustainable use of biological diversity.
How can I receive notifications when certain records are published?

Account holders can subscribe to receive automatic notifications/updates when records in certain categories, selected by the users, are published in the Clearing-House. 

Users can do so by using the Preferences tab accessible through the Submit interface. The Preferences tab functions exactly the same way as “My saved searches” feature (in Search). It allows users to store search filter selections to their user profile and receive immediate e-mail notifications when new records that match the specified criteria are published. For example, users may wish to be notified every time a decision or a risk assessment record is published by specific countries or regions.

Important Note: At the moment, e-mail notifications only respond to the Global filters that are saved. That means that when new records are published, the e-mail notification will be executed based on the specified Global filters only. Sub-filters, if selected, will not be included in the query (this is temporary).


To SET UP your e-mail notification preferences:

  1. On the Submit page, click on the Preferences tab.
  2. Click on the Add new button.
  3. In the window that opens:

- Type the title of you search.

- In Search, select the global filters of interest.

- Check the“ Send me an email when records relevant to this search are added or updated”

        4. Click on the Save button.


To EDIT your e-mail notification preferences:

  1. Click on the Edit icon/button of the respective search.
  2. In the window that opens: edit your selections (title, filters, receipt of e-mail notifications when records relevant to this search are added or updated).
  3. Click on the Save button.

NOTE: to stop receiving updates  by e-mail, you can also simply deselect Email me check box. To delete the saved ‘preferences’, click on the Delete icon/button.


TIP: If you have already used “My saved searches” feature on the Search page, your saved searches will automatically be displayed in the Preferences tab. Both, the Preferences tab and “My saved searches”, function exactly the same and saved searches, once defined and saved, are shown in both places automatically.

How do I save my searches?

“My saved searches” feature, available on the Search page, allows users to store search filter selections to their user preferences and receive immediate e-mail notifications when new records that match the specified criteria are published.

Important Note: At the moment, e-mail notifications only respond to the Global filters that are saved. That means that when new records are published, the e-mail notification will be executed based on the specified Global filters only. Sub-filters, if selected, will not be included in the query (this is temporary).


To SAVE your search results:

  1. Select your Global filters and then click on the Save this search button.
  2. In the window that opens, type the title of your search.
  3. Optional: check the“ Send me an email when records relevant to this search are added or updated”
  4. Click on the Save button.

Another way:

  1. On the Search page, click on “My saved searches” and then click on the Add new button. 
  2. In the window that opens:

- Type the title of you search.

- In Search, select the global filters of interest.

- Optional: check the“ Send me an email when records relevant to this search are added or updated”

        3. Click on the Save button.

NOTE: to run and quickly access your saved search, click on the Search icon/button (which you see once you click on "My saved searches”) for the respective saved search .


To EDIT your searches:

  1. On the Search page, click on “My saved searches”.
  2. Click on the Edit icon/button of the respective search.
  3. In the window that opens: edit your selections (title, filters, receipt of e-mail notifications when records relevant to this search are added or updated).
  4. Click on the Save button.

NOTE: to stop receiving updates  by e-mail, simply deselect Email me check box. To delete the saved search, click on the Delete icon/button.


TIP: If you have already used the Preferences tab on the Submit page to set up you e-mail notifications, these ‘preferences' will also be displayed in “My saved searches” section on the Search page. Both, the Preferences tab and “My saved searches”, function exactly the same and saved searches, once defined and saved, are shown in both places automatically.